AI agents that do the back-office work of your clinic
Beyond replying to patients, AI can do real work: score every new lead, write the daily report, chase pending payments, assign follow-ups to staff and summarise what happened today. We build these agents into your clinic CRM.
Agents we build
- Lead scoring: hot, warm, cold with a reason and next step
- Daily owner report at 8 pm
- Payment and balance follow-up agent
- Staff task and follow-up assignment
- Inbox triage: urgent, booking, question, complaint
- Monthly performance summary with suggestions
What you get
Outcomes we work towards
Real screen from Clinova
Patient records your front desk can actually use
Visits, packages, notes, next session due and the whole conversation history on one card.
How it helps your clinic
Agents that fit your clinic, not a generic tool
Each agent has one clear job, a rule set you approve and a log of what it did. Nothing is sent to a patient without a template you have seen.
- Runs inside Clinova with full activity logs.
- Works with your existing team and roles.
- Can read and update records, send approved messages and create tasks.
- Human approval steps where you want them.
- Add new agents as your clinic grows.
What’s included
Everything in the service
Lead scoring agent
Scores, reasons and next step for every enquiry.
Reporting agent
Daily owner summary, monthly report, no-show and revenue trends.
Collections agent
Balance reminders and instalment follow-ups.
Operations agent
Assigns and chases follow-ups and tasks for staff.
Triage agent
Sorts the inbox and alerts the right person.
Custom agents
Built for a process unique to your clinic.
How we start
From first call to live in days
Pick the jobs
We agree which agents will save your team the most time.
Rules & templates
Approved by you before anything runs.
Pilot
Runs with a human check for the first two weeks.
Scale
Approval steps removed where it proves reliable.
Pricing: clinic packages start at Rs 50,000 one-time setup + Rs 25,000 per month. See all prices. Ad spend, WhatsApp message fees and call minutes are paid by the clinic directly.
FAQ
Questions clinic owners ask us
Is this different from the AI patient assistant?
Yes. The assistant talks to patients. Agents do internal work: scoring, reports, reminders, task assignment and triage.
Can agents make mistakes?
Any system can, so every agent logs its actions and runs with approval steps until it proves reliable. Patient-facing messages always use approved templates.
What do I need to start?
A clinic CRM (we set up Clinova) and one session to agree rules.
Ready to grow your clinic?
Book a free 20-minute clinic growth call. We look at your clinic, your enquiries and your follow-up, and tell you honestly what will work.